Effective Date: 16th June 2025

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Kilfeacle Community Tennis Club is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and protect any personal data we collect from you, or that you provide to us, in accordance with the General Data Protection Regulation (EU) 2016/679 ("GDPR").

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1. Who We Are

Organisation Name: Kilfeacle Community Tennis Club

Address: Kilfeacle Community Tennis Club, Kilfeacle, Co. Tipperary. E34 YP98

Website: https://www.kilfeacletennis.ie

Email: info@kilfeacletennis.ie

We act as the Data Controller for the personal data you provide to us.

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2. What Information We Collect

We may collect and process the following information:

• Personal Identification Information: Name, email address, phone number, postal address.

• Membership Information: gender, grade, age and emergency contact details (for juniors).

• Website Data: IP address, browser type, operating system, and browsing behaviour (via cookies and analytics tools).

• Communications: Emails or messages you send to us, including enquiries.

 

3. How We Use Your Information

We use your personal data to:

• Manage club membership and renewals.

• Communicate with you regarding events, bookings, and club updates.

• Process payments (if applicable).

• Improve our website and understand how it's used.

• Comply with legal or regulatory obligations.

 

4. Legal Basis for Processing

We rely on the following lawful bases under GDPR:

• Consent – Where you have given clear consent for us to process your data (e.g. newsletter subscription).

• Contract – When processing is necessary for a membership agreement or service you have requested.

• Legal obligation – Where we are legally required to retain or share certain information.

• Legitimate interests – For purposes such as club administration, provided your rights and freedoms are not infringed.

 

5. How We Store and Protect Your Data

We store your data securely and restrict access to authorised personnel only. We use appropriate technical and organisational measures to protect your information from unauthorised access, loss, or misuse.

We will retain your data only for as long as necessary to fulfil the purposes we collected it for, including for legal, accounting, or reporting obligations.

 

6. Sharing Your Data

We do not sell or share your personal data with third parties for marketing purposes. However, we may share your information with:

• Service providers (e.g. court booking systems, league management systems, email systems)

• Sporting governing bodies (e.g. Tennis Ireland) for affiliation or competition purposes

• Legal authorities if required by law

All third-party service providers are required to process your data in accordance with this privacy policy and the GDPR.

 

7. Your Data Protection Rights

Under GDPR, you have the right to:

• Access your personal data

• Rectify inaccurate data

• Request erasure of your data ("right to be forgotten")

• Restrict processing

• Object to processing

• Request data portability

• Withdraw consent at any time (where applicable)

• Lodge a complaint with the Data Protection Commission (Ireland)

 

To exercise any of your rights, contact us at: info@kilfeacletennis.ie

 

8. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to enhance your experience and help us understand how the site is used.

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What Are Cookies?

Cookies are small text files stored on your device when you visit a website. They serve various purposes, such as keeping you logged in, remembering preferences, or tracking usage patterns.

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Types of Cookies We Use:

• Essential Cookies – These are required for the website to function properly (e.g. navigation, form submissions, access to secure areas).

• Analytics Cookies – These help us collect information on how visitors use our website. For example, we use tools like Google Analytics to understand which pages are most popular.

• Functional Cookies – These allow the website to remember choices you’ve made (e.g. language preferences).

• Third-Party Cookies – Some features, like embedded YouTube videos or social media plugins, may set cookies from external services.

 

Managing Cookies

When you first visit our website, you will be asked to accept or reject non-essential cookies. You can change your cookie preferences at any time via your browser settings.

Most browsers allow you to block or delete cookies. Note that doing so may affect the functionality of our website.

If you would like more detailed information about how to control cookies, visit www.aboutcookies.org or check your browser’s help pages.

 

9. Changes to This Policy

We may update this policy from time to time. Any changes will be posted on this page.

 

10. Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your data, please contact:

Kilfeacle Community Tennis Club
Email: info@kilfeacletennis.ie